Term & Conditions for Sponsors/Suppliers/Solution Provider Registration:
Scope of Agreement
This agreement constitutes the entire agreement between Platinum Global Solutions Ltd. (“we”, “us” and “our” “PGS”) and the Client (“You” and “your”). All prior agreements understandings and negotiations and representations (save for fraudulent misrepresentation) whether oral or in writing are cancelled in their entirety. The terms of any other electronic communications will not form part of this agreement.
Our Commitment to you
In accordance with your contract, we will arrange a stipulated minimum number of meetings with buyer companies from our final list and provide you with a detailed schedule of appointments one week prior to the event. Please note that meeting schedules may be altered due to unforeseen circumstances, specific appointments cannot be guaranteed.
We reserve the right to determine the format and date of the event including theme, Programme, scope and content of seminars and presentations to be held during the Event.
We reserve the right to reschedule the Event, including changing the location, theme, format and dates upon written notice to you. Should the Event be cancelled and fail to be rescheduled for any reasons or circumstances beyond our control, your refund shall not exceed the total charge received by us from you. All cancellation fees and refunds will be paid in the form of credit notes valid for 6 months from date of issue
Supplier Company Executives
You agree to supply to us in writing names and details of the attending executive/s 8 weeks prior to the start of the Event (If the contract is received within 8 weeks of the start of the Event, names of the attending executive/s should be notified by return.) You may request changes to elected executives in writing up to 8 weeks prior to the start of the Event. Nonappearance of any of the executives will not affect your obligation to pay for the executive’s place or places booked. No persons other than those officially registered with us may attend any part of the Event.
You warrant and represent to us that the catalogue entry provided by you will not contain anything that is defamatory, obscene, false or misleading or which otherwise violates any intellectual property rights or rights of any person and the use of the catalogue entry materials provided by you will not violate any applicable law or regulation. You agree that there have been no guarantees made by us for this package and that no employee of PGS has made a promise or commitment that does not appear here. You agree to indemnify and hold PGS and any of our officers, employees and agents harmless from and against all and any claims, liabilities, expenses, losses, costs or damages incurred or suffered and any claims or legal proceedings which are brought or threatened, in each case arising from any violation or infringement of third-party rights, or any breach of any of these terms and conditions.
Executives are responsible for their own insurance (including, but not limited to, travel insurance, personal effects and personal insurance), vaccinations, and visas.
No private functions may be organized involving any buyer delegates during the Programme, other than those agreed in advance by us.
You are responsible for your own flight, transfers and accommodation arrangements and the costs associated with them.
Payment
The total fees specified on the Agreement are subject to an additional service charge of 3.5% (“Service Charge”) applied to cover administration costs, and are exclusive of VAT and any other applicable sales tax which shall be payable in addition.
You are required to submit full payment of the total Package fee, within 5 days of the date of our invoice. Schedule of appointments will not be issued until the full contractual amount has been received.
Cancellation
Cancellations received more than six months prior to the start of the Event may be accepted subject to a cancellation fee of 40%. Cancellations received more than 3 months and fewer than 6 months prior to the start of the Event may be accepted subject to a cancellation fee of 60%. Cancellations received 3 months, or less from the start of the Event may be accepted subject to a cancellation fee of 100%
All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable within 28 days of the acceptance of your cancellation in writing by us. Your information/Data provided may still be used by us for the purposes of the event publishing and marketing activities.
We do not issue any cancellation fees or refunds in cash payments. All cancellation fees and refunds will be paid in the form of credit notes valid for 6 months from date of issue by us.
General
You the Supplier, your executive/s or your agents may not transfer or assign any of the rights or obligations of this Agreement (in whole or part) without our prior consent. Any attempt to resell, assign or transfer rights without our consent will entitle us to cancel the contract without liability to you.
This information will be shared with the attendees of the event in appropriate format. All the information collected will be used for the purpose of the event and for the utility of the registered attendees of the event, pre and post event.
Failure by you to supply the necessary advertisement branding materials for your supplier/Sponsor Package in the form specified and by the copy deadline indicated by us will not affect your payment obligations outlined above.
In order to give you a better experience and a productive event, any information provided by you on this registration form and in your emails or by any other mode (which includes your contact details, email signatures, personal picture, company logo, etc) will be used in an appropriate format by us. You give us your consent to use this information and use information from your emails for the purposes of this series of events’ publishing and marketing for up to a year from the date of signing/online consenting to this registration form.
We are a GDPR Compliant company. You may contact us on marketing@pgsolx.com
This agreement is governed by English law and each party agrees that the courts of England will have non-exclusive jurisdiction to deal with any disputes arising out of or in connection with this agreement. Changes to this contract can only be made in writing. Printed terms and conditions in any additional documents issued by you or your agent will not be recognized as binding.
The working language of the Event is English.
Term & Conditions for Delegates/Buyers/End Users Registration:
Scope of Agreement
These are the conditions of the contract between you, the Client (“You” and “your”) and Platinum Global Solutions Ltd. (“Platinum Global Solutions Ltd.”, “we”, “us” and “our”) governing your use of our services, including event attendance as set out in your booking form. This agreement constitutes the entire agreement between Platinum Global Solutions Ltd. and you. All prior agreements understandings and negotiations and representations (save for fraudulent misrepresentation) whether oral or in writing are cancelled in their entirety. The terms of any other electronic communications will not form part of this agreement.
Our Commitment to You
We will provide you with a planned schedule prior to the Event. Please note that this schedule may be altered where necessary by us.
We reserve the right to determine the format and date of the event including theme, Programme, scope and content of seminars and presentations to be held during the Event and to vary the Programme and / or its contents as deemed necessary.
Should the event be cancelled or the location be changed for reasons or circumstances beyond our control we reserve the right to reschedule the Event, including changing the location, and / or withdrawing delegates attendance upon written notice to you. If your attendance is withdrawn by us, you will receive a full refund of your registration fee.
Delegates
Only named or pre-agreed delegates may attend the Event. Non–appearance of any of the Delegates will not affect your obligation to pay in accordance with the terms set out below (5). No persons other than those officially registered or agreed with us may attend any part of the Event.
Delegates must adhere to the deadlines set out by the Operations Manager. Deadlines will be communicated once we have received your delegate contract confirmation. This includes returning your catalogue entry form, delegate photograph and your prioritized meeting request choices. Delegates must attend all prescheduled Event meetings and the seminar Programme.
Delegates are responsible for their own insurance (including, but not limited to, travel insurance, personal effects and personal insurance), vaccinations and visas (where applicable).
Flights / Hotel – Airport Transfers / Accommodation
Delegates are responsible for their own flight, transfer arrangements and accommodation and the costs associated with them.
Payment
The total fees specified on the Agreement are subject to an additional service charge of 3.5% (“Service Charge”) applied to cover administration costs, and are exclusive of VAT and any other applicable sales tax which shall be payable in addition.
Payment must be received in full within 5 days from the date of this agreement.
The applicable VAT rate will be charged in addition to the Total Cost.
Contracts received within 28 days of the start of the event must be paid by return.
Cancellation
If you cancel your registration twelve weeks before the Event commencement date, 100% registration fee paid by you as mentioned on this registration form will be refunded in form of credit note.
If you cancel your registration less than twelve weeks before the Event commencement date you will incur a charge of £500 (less any registration fee, as specified on this registration form, that you may have already paid which will not be refunded).
Cancellation fees can be avoided by providing replacement delegates from your organization. You will be liable for any additional cost incurred as a result of supplying replacement delegates. We reserve the right to refuse replacement delegates.
All cancellations must be received in writing and agreed by us, and full cancellation fees must be paid within 28 days. Your information/Data provided may still be used by us for the purposes of the event publishing and marketing activities.
We do not issue any cancellation fees or refunds in cash payments. All cancellation fees and refunds will be paid in the form of credit notes valid for 6 months from date of issue by us
General
You the delegate, your executive/s or your agents may not transfer or assign any of the rights or obligations of this Agreement (in whole or part) without our prior consent. Any attempt to resell, assign or transfer rights without our consent will entitle us to cancel the contract without liability to you.
Grant of License: If your booking includes the Knowledge Pack, you warrant that you will only use the CD-Rom included in the Knowledge Pack for your business purposes and shall not, without our prior written consent, make available, copy, reproduce, transmit, disseminate, sell, license, distribute, publish, broadcast or otherwise circulate the Knowledge Pack (or any part of it) to any other person other than in accordance with these terms and conditions.
In order to give you a better experience and a productive event, any information provided by you on this registration form and in your emails or by any other mode (which includes your contact details, email signatures, personal picture, company logo, etc) will be used in an appropriate format by us. You give us your consent to use this information and use information from your emails for the purposes of this series of events’ publishing and marketing for up to a year from the date of signing/online consenting to this registration form.
We are a GDPR Compliant company. You may contact us at marketing@pgsolx.com
Platinum Global Solutions Ltd. is subject to the UK Data Protection Act 1998; our primary goal in collecting personal information from you is to give you an enjoyable customized experience whilst allowing us to provide services and features that most likely meet your needs. We collect certain personal information from you, which you give to us when using our Sites and/or registering or subscribing for our products and services. We also collect certain personal data from other group companies to whom you have given information through their websites. If you do not want us to continue using this information, please notify us at info@pgsolx.com. Please email info@pgsolx.com for a copy of the Platinum Global Solutions Ltd. Privacy Policy.
This agreement is governed by and will be construed in accordance with English law and each party irrevocably agrees that the courts of England will have the non-exclusive jurisdiction to deal with any disputes arising out of or in connection with this agreement.
The working language of the Event is English. Delegates requiring an interpretation service must make their own arrangements at their own expense.